Faculty, staff and students must be vaccinated and have documented proof of vaccination or exemption approved by HR or Student Affairs.

Masks are encouraged in all public spaces and, if you are unvaccinated, masks are required in all campus spaces.

Personal guests of RFU community members without an identified educational or business interest are not permitted inside the campus buildings.

Minors (under age 17) are not permitted inside the campus buildings.

If you are sick or symptomatic, do not enter.

Visitor Protocols

Visitors to campus have an identified educational or business interest on campus, and their visit is sponsored by a member of the RFU community. The following protocols apply only to visitors to the RFUMS campus and facilities; they do not apply to visitors to student housing.

All visitors must enter the campus and its facilities only through the main entrance (RWCLC circle drive doors, near the Rosalind Franklin statue facing Green Bay Road).

Each visitor must:

• Register/sign in with Campus Safety at the front desk and obtain a Visitor badge.
• Be sponsored by a RFU community member who notifies Campus Safety in advance that the visitor is expected.
• Provide proof of vaccination or a laboratory-based negative COVID test within 72 hours prior to their arrival on campus.
• Successfully complete the RFU screening process.
• Comply with mask-wearing (surgical, N95, KN95, or KF94) and other protocols in place at the time of the visit.
• Be escorted throughout the building by the RFU community member sponsoring the visit.
• Sign out with Campus Safety at the conclusion of the visit.

Sponsored On-Campus Events

Student organizations, academic departments and programs, and administrative offices are able to host on-campus events. Scheduling general use space for on-campus events is managed through the Office of Scheduling Resources and Projects. All student-sponsored event planning is guided by the Office of Student Life.

Large-scale events: Events that expect 50 or more on-campus attendees — a total that would include those from within the RFU community and visitors — must coordinate safety planning with the Office of Scheduling Resources and Projects. Events of this size:

• Must be coordinated at the department level. Designated scheduling liaisons in each academic department can serve as the liaison for scheduling large-scale events.
• Must be scheduled in advance, and no later than two weeks prior to the date of the event.
• Require advance registration of participants.
• Require advance validation of vaccination status of participants.
• Require review and approval of a safety plan protocol appropriate for the location, duration, and planned activities for attendees.

The Office of Scheduling Resources and Projects is also able to assist event sponsors to coordinate other mitigation measures with Facilities, as needed.

Event Participant Protocols

Event participants are those who have registered in advance to participate in large-scale on-campus events and have received confirmation that they are cleared to attend in-person.

Participants must:

• Enter the campus and its facilities only through the main entrance (RWCLC circle drive doors, near the Rosalind Franklin statue facing Green Bay Road).
• Comply with mask-wearing (surgical, N95, KN95, or KF94) and other protocols in place at the time of the visit.
• Show confirmation of clearance for in-person attendance to event staff.
• Follow all directional signage directing participants to the space or spaces reserved for the event.
• Follow all directions, including signage, for exiting the reserved space or spaces at the end of the scheduled event.

Sponsored Off-Campus Events

Student organizations, academic departments and programs, and administrative offices are able to host off-campus events. All student-sponsored event planning is guided by the Office of Student Life and any event that involves students should be cleared through the Office of Student Life. Safety plans for non-student events should be submitted to the Office of Scheduling Resources and Projects. All off-campus events require a safety plan consistent with the guidelines for on-campus events.

Submit your Documentation

Beginning with the fall term 2021, we require all faculty, staff and students to be fully vaccinated. This means that you must have been vaccinated by August 3, 2021 to ensure full effectiveness of the vaccine for a return to campus on August 17. Documentation of a booster must be uploaded to ADP for faculty and staff and to a CastleBranch or MedProctor account for students by January 4, 2022, for those eligible to receive a booster immediately.  For those not yet eligible, documentation must be uploaded within two weeks of your date of eligibility.

For Faculty and Staff

To upload your vaccine documentation in ADP, follow these procedures:

1. From the home screen, select "Myself" > "Employment" > "My Documents"
2. On the right side of the screen, select "Upload"
3. Click to select or drag your document onto the screen.
4. Change the display name to "Vaccine Document" and select the subcategory "Confidential-Medical Folder,” then "COVID Vaccine" in the drop down menu.
5. Do not include any effective or expiration dates and select "Save". Your document will be saved in a confidential folder with HR access only.

Contact HR if you have any issues or questions on this process hr@rosalindfranklin.edu

For Students

All students who are not in a 100% online program have immunization and health history requirements as a condition of their enrollment. The requirements are recorded and managed in Castlebranch (continuing students) or MedProctor (new students April 2021 or after). Within the appropriate system, you will see a COVID-19 vaccination question which asks you to report “yes” or “no” to whether you have received your COVID-19 vaccination.

Vaccine Exemptions

You may request an exemption for the COVID-19 vaccination by submitting an Exemption Form for either Faculty/Staff or Students. and selecting one of the reasons below for exemption.

Allowed Exemptions:

• Medical Exemption
• Religious Exemption

Further explanation of the above exemptions is provided on the form.